This is an assistant and operational role directly supporting the Head of Growth in a fast-paced environment. You’ll help keep the pre-sale funnel organized through scheduling, brief research, and timely follow-ups. You’ll also handle basic marketing coordination, publishing content to LinkedIn, YouTube, and WordPress with maintaining/organizing the metadata, and keeping marketing activities running smoothly through coordination, administration, and clear communication.
As you gain speed and accuracy, you’ll be able to take ownership of small growth projects end-to-end and can choose a path toward Business Development (prospecting, outreach, pipeline management) or Marketing (content operations, SEO, channel management). What you’ll do: Lead Administration Assistants * Schedule discovery/proposal + internal prep calls; manage invites, time zones, and logistics. * Run pre-discovery research and create a one-page brief for each lead, which is attached to CRM, before the first call. * Prepare tailored case-study packs and references for each lead. * Send agendas before meetings; send follow-ups after; share minutes after; update CRM stages and next steps.
Organizational management * Prepare for the conferences, including setting up the meetings, defining potential leads to cooperate with and identifying opportunities in preparation for the conferences. * Maintain the conference calendar; ensure the events are scheduled and organized properly; the meetings are set up and follow-ups prepared. * Process pre and post-conference leads, including email follow-ups, sending reminders etc.
Asset & Knowledge Management * Search and assemble internal assets (HubSpot/Drive/Notion/decks); follow naming and versioning conventions. * Keep case studies, templates, and briefs organized and easily discoverable; maintain an index of key links.
Marketing Department Requests * Monitor request channels daily and convert each request into a standard brief. * Route to promo designer/editor, confirm acceptance and ETA, and track status to closure in the task system. * Collect approvals/comments, manage versions, and close the loop with the requester.
Social Media Content Production & Publishing * Publish to LinkedIn and WordPress end-to-end, including formatting, links, images, and UTMs where required. * Maintain the content calendar; ensure cadence is met; proactively unblock design/approval bottlenecks. * Perform basic QA on links/assets and confirm publication.
YouTube / Video Publishing * Prepare clear briefs/tasks for the editor/designer; control quality and deadlines. * Publish long-form and Shorts with complete metadata: title, description, tags, thumbnail, chapters, playlist, end screens, cards. * Edit/caption Shorts using AI/automation; export platform-native formats; verify subtitles. * Operate AI-based video automation; test hooks/topics/metadata and log outcomes for learning.
Growth Mini-Projects (scoped initiatives with targets) * Own small projects such as YouTube Promo, SEO Optimization, or GEO Optimization. * Define objective, expected impact, timeline, and measurement plan; execute and run a brief retro.
Role Requirements * 1+ Year of Experience — You have at least one year in a similar role (assistant/operations/sales support). IT or B2B experience is a plus, but not required. * Excellent English Communication — Confident in both written and spoken English, ensuring clarity and professionalism. * Openness to Feedback — Welcomes input, adapts quickly, and offers respectful, constructive feedback in return. * Marketing Foundations — Familiar with key concepts in digital marketing, content creation, branding, and social media. * Research Ability — Capable of analyzing competitors and market trends, and summarizing insights for strategic decisions. * Attention to Detail — Consistently delivers polished work by double-checking tasks and spotting errors. * Creative Problem-Solving — Brings fresh ideas and innovative approaches to challenges.
Interview Stages: * Intro Call with the Talent Acquisition Specialist (up to 1 hour) * Interview with the Head of Growth (up to 1 hour) * Creative Test Task (up to 3h) * Test Task Presentation (up to 30-45 min) * Offer :)
What sets us apart? Here are just a few reasons why this position is a standout opportunity:
Opportunity for Growth: As part of our dynamic and fast-growing team, you’ll have the chance to make a real impact and grow your career in exciting new directions.
️Remote Setup: Work from anywhere, while staying connected with the team during core US business hours: 2pm CET — 9pm CET
Innovation: We’re constantly pushing the boundaries of what’s possible, so you’ll have the chance to join cutting-edge projects and technologies.
Diversity and Inclusion: We believe that diversity and inclusion are essential to building a strong and successful team. We welcome people of all backgrounds and experiences to join us.
Collaborative Environment: You’ll stay closely with our talented developers to ensure that our products and features are thoroughly tested and of the highest quality.
Free Learning: We believe in continuous learning and development, so we provide free access to a variety of online learning resources to help you stay up-to-date with the latest technologies and industry trends. Join us! Our Youtube channel: youtu.be/4sTbBCsAFRQ
Our Linkedin: www.linkedin.com/company/insart
Looking forward to having a mutually interesting conversation with you!
