We are looking for a proactive, detail-oriented Personal Operations Manager to support the founder by taking full ownership of personal logistics and operational coordination — from travel planning and documentation to vendor management and deadline tracking — ensuring everything runs smoothly behind the scenes.
What you’ll do * Manage calendar, multi-country travel, and flight logistics across Europe and the USA * Oversee housing and lifestyle services across multiple locations * Coordinate drivers, concierge, housekeeping, and service vendors * Handle personal documents, insurance, and banking matters * Liaise with external legal and accounting advisors on personal matters * Track deadlines and keep all administrative processes running smoothly
What we’re looking for * 5+ years as Executive Personal Assistant or Personal Operations Manager * Experience supporting founders, executives * High autonomy and strong ownership mindset * Exceptional organisational skills and attention to detail * English B2 or above — mandatory * Comfortable working across time zones and multiple jurisdictions * AI tools proficiency is a plus
What We Offer * Direct collaboration with the founder — full visibility into how decisions get made at the top * Autonomy and trust — no micromanagement, no time-tracking, focus on results * Competitive salary that reflects your level of responsibility * Full reimbursement of all travel and work-related expenses * Flexible remote schedule that fits a multi-timezone lifestyle * Paid vacation and sick leave
If you’re the person who notices what needs to be done before anyone says it, this role is for you.
